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Medication & Illness

Administration of Medication at School

Is my child too ill for school? – Please see link for guidence –

Attendance/absence from School

Please contact the school on the first day of your child’s absence between 8.15 and 10.00 a.m. either in person or by telephone. This should be followed up with a written note giving the reason, on your child’s return.  Government regulations require that the school knows the reason for any child absent from school and a record has to be kept.  If a note is not received on your child’s return to school, you will be asked to complete a computer generated reason for absence form.

If a telephone call is not received the school will contact you to check the reason.  This is to ensure the safeguarding of children.

Any child arriving after registration times  (8.50 a.m. or 1.10 p.m.) will be marked late.  If a child arrives twenty minutes after registration with no approved reason, they will be marked as having an unauthorised absence for that school session of the day.  The number of absences and late arrivals your child has had will be noted on their school annual report.  Children who have been vomiting should be kept at home for 48 hours after the sickness has stopped.

The Governing Body and staff of Meon Infant School wish to ensure that pupils with medication needs receive appropriate care and support at school.  The Headteacher will accept responsibility in principle for members of the school staff giving or supervising pupils taking prescribed medication during the school day.


  • Parents are responsible for providing the Headteacher with information regarding the pupil’s condition and medication.
  • Prescribed medication will not be accepted in school without complete written and signed instructions from the parent and will only be given if prescribed 4 times a day.
  • Staff will not give a non-prescribed medicine to a child unless there is specific prior written permission from the parents and agreement from the Headteacher.
  • Each item of medication must be delivered to the school in normal circumstances by the parent, in a secure and labelled container as originally dispensed, and must include appropriate spoon/ syringe for administration.
  • Each item of medication must be clearly labelled with the following information:
  • Pupil’s name – Name of medication – Dosage
  • Frequency of administration (inc. time)
  • Date of dispensing
  • Storage requirements (if important) – Expiry date
  • The school will not accept items of medication in unlabelled containers.
  • Medication will be stored in a secure place, out of the reach of pupils.  
  • The school will keep records, which they will have available for parents.
  • A second person will be asked to check administering instructions before medicine is given.
  • If children refuse to take medicines, staff will not force them to do so and will inform parents of the refusal, as a matter of urgency, on the same day. If a refusal to take medicines results in an emergency, the school’s emergency procedures will be followed.
  • It is the responsibility of parents to notify the school in writing if the pupil’s need for medication has ceased.
  • It is the parents’ responsibility to renew the medication when supplies are running low and to ensure that the medication supplied is within the expiry date.
  • The school will not make changes to dosages on parental instructions.
  • School staff will not dispose of medicines.  Medicines, which are in use and in date, should be collected by the parent at the end of each day/term.  Date expired medicines or those no longer required for treatment will be returned immediately to the parent for transfer to a community pharmacist for safe disposal.
  • For each pupil with long-term or complex medication needs, the Headteacher will ensure that a Care Plan and Protocol is drawn up, in conjunction with the appropriate health professionals.
  • The school will make every effort to continue the administration of medication to a pupil whilst on trips away from the school premises, even if additional arrangements might be required.  However, there may be occasions when it may not be possible to include a pupil on a school trip if appropriate supervision cannot be guaranteed.
  • All staff will be made aware of the procedures to be followed in the event of an emergency.


Medicines in school and other health matters

Medicines in school

The school policy on medicines is stated in the parent school booklet and is as follows:

Medicines are not to be kept in the classroom but should be sent to the school office.

Teachers should not give medicine to their pupils unless by arrangement with the Headteacher.

Prescribed medicine only will be given by nominated staff in the school, in special circumstances after Headteacher permission and/or according to the school procedures.

The senior supervisor will administer/organise medicines during lunchtime.

Medicine will only be given if it must be taken before a meal and/or 4 times a day, and/or it is necessary to be taken during the school day according to a doctor’s instructions.

All medicines to be given to pupils in school must be clearly labelled and sent with a spoon for the child to use.

When the school first agrees to give a child medicine a consent form  must be signed by the parent.  Details of the requirements are put on a form and kept in the medical room.  The form is signed and dated each time medicine is given out.

Asthmatic pupils will have their inhalers readily available in the medical room for use at any/appropriate time during the day.  A sheet will be signed each time a child uses their inhaler .   See also Asthma Policy located in Policies file.

Children will be encouraged to be responsible for their inhaler without supervision although an adult is always present.

Epi-pens are also kept in the medical room.  All staff are trained in the use of an epi-pen.

Pupils should only have cough sweets/lip salves at school in special circumstances i.e. medical condition requirements, and with permission slip completed.  Teachers should take away such items for safe keeping and give back to the pupil to take home at the end of the day.

It is intended that PCC recommended procedures of `Medicines in Schools’ are observed in this policy.


First Aid boxes are located in:  The Medical Room – Outside Purple Class  – Computer Suite

All first aid boxes contain a contents list and this should be checked regularly and used items replaced immediately.

The procedure is as follows:

  1. Major Accidents:  i.e. fractures, concussion
  • DO NOT move the injured person unless it is obviously safe to do so.
  • Inform First Aider  Mrs. Greed – Green Class
  • Administer any essential first aid or send for qualified/nominated first-aider.
  • Inform Headteacher or Deputy Headteacher.
  • H.T. to ring for an ambulance (dial 999 or 112).  State clearly name and address of school.


H.T. to arrange suitable transport to the casualty department at Queen Alexandra Hospital, Cosham.

  • Make every effort to contact parent of child involved.  In the event of a parent being  unavailable a member of staff may act ‘in loco parentis’ and accompany the child to hospital.
  • Report the accident on the Accident Report form HSA1A.  (If child/adult is hospitalised or  does not return for 3 clear days).
  • A RIDDOR Form should also be completed if a child is taken to hospital.
  • Third copy to be retained in school – Health & Safety drawer.  (see P.C.C. Code of Practice).

     2.  Minor Accidents:

  • Inform Headteacher or Deputy Headteacher.
  • Administer any necessary first aid if possible or send for  qualified/nominated first aider.
  • Contact parent to advise about accident and any further treatment which may be necessary e.g. visit to doctor .
  • If parent has not been contacted a letter should be sent home giving facts about the accident.
  • If necessary contact a doctor for advise – each child’s family doctor is listed on school records kept in school office.
  • Complete school accident report book/accident report form

Incident where violence has been used:

i)  follow appropriate procedure for accidents A or B ii)  complete Corporate Incident of Violence Form and send copy to the Health & Safety Officer, Portsmouth (H & S file kept in school office filing cabinet)

If a child suffers an injury which incapacitates them e.g. broken arm/leg, which incurs medical support i.e. plaster cast, a decision will be made with regard to which physical activities can be carried out during school time. Where possible, provision to support the child during activities such as playtime/lunchtime will be made.  If no provision can be made the school will offer the facility for the child to stay inside.  Decisions will be at the discretion of the Headteacher.

First aid

first aider holds a current first aid certificate and has passed an examination.

An emergency aider has attended a first aid course with an assessment.  All staff complete this training regularly.

The duties of first aiders and emergency aiders are:

  • To take charge of a situation in the event of an injury or illness occurring at the establishment.
  • To render first aid within the limitations of the training received and as appropriate in the circumstances.
  • To arrange for calling of an ambulance if necessary.
  • To arrange for the next of kin to be contacted and if contact cannot be made to arrange  for someone to accompany the person to hospital in ‘loco parentis’ in giving consent for  emergency treatment that may be necessary for a child.
  • To maintain simple records of all first aid that is provided by a first aider or appointed person.
  • To ensure first aid boxes are kept stocked with sufficient quantities of prescribed requisites and nothing else.
  • To ensure first aid supplies are ordered through the Bursar on an annual basis.

(In undertaking the above duties a first aider or appointed person is fully indemnified by the Authority in respect of any action for alleged negligence that may be brought against him or her.)

The current first aiders at the school are listed in the First Aid boxes and with Health and Safety Documentation.

Health matters

With HIV/AIDS being part of society, staff need to be aware of and minimise any risks when dealing with vomit and blood spillage.  Procedures are posted in each first aid box and all staff should be fully aware of them.  Smoking is banned in all parts of the school building and playground and it is a no smoking designated area by consensus of all staff. Any person smoking in the playground area will be asked to leave the site and should not leave cigarette butts on the school grounds.

Dogs, other than Guide dogs, are not allowed on to school grounds.